Privacy Policy

Effective Date: January 21, 2026

At Autobit (“we,” “us,” or “our”), we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your data when you visit our website autobit.co.jp (the “Site”), register an account, make inquiries, purchase vehicles, or otherwise interact with our services.

1. Information We Collect

a. Information You Provide Directly

  • Name, email address, phone number, shipping address, and billing information
  • Account login credentials (username and encrypted password)
  • Vehicle inquiries, bids, purchase details, and correspondence
  • Payment information (processed via secure third-party providers; we do not store full card details)
  • Any other information you choose to provide

b. Automatically Collected Information

  • IP address, browser type, device information, and operating system
  • Pages visited, time spent on the Site, referring URLs, and click behavior
  • Cookies and similar tracking technologies (see Section 6)

2. How We Use Your Information

We use your personal data to:

  • Process vehicle inquiries, purchases, payments, and shipping arrangements
  • Provide customer support and respond to your requests
  • Send transactional emails (invoices, shipping updates, export documents)
  • Improve our website, services, and user experience
  • Detect and prevent fraud or unauthorized activity
  • Comply with legal obligations and enforce our terms

3. Legal Bases (for users in the EU/UK and other GDPR jurisdictions)

We process your data based on:

  • Performance of a contract (processing your vehicle purchase and delivery)
  • Legitimate interests (fraud prevention, service improvement, marketing where permitted)
  • Your consent (e.g., newsletters or non-essential cookies)
  • Legal obligations (tax reporting, export documentation)

4. Sharing Your Information

We share personal data only with trusted parties when necessary:

  • Japanese dealers, auction houses, and logistics/shipping companies to fulfill your order
  • Payment processors (PayPal, Wise, bank transfer partners)
  • IT and cloud service providers (hosting, analytics, email services)
  • Legal authorities when required by law or to protect our rights

We never sell your personal data to third parties.

5. International Data Transfers

Your information may be transferred to—and processed in—Japan, the United States, and other countries where our service providers operate. We use appropriate safeguards (such as Standard Contractual Clauses) to protect your data during international transfers.

6. Cookies & Tracking Technologies

We use cookies and similar tools to:

  • Remember your login session
  • Analyze site performance (Google Analytics, etc.)
  • Provide relevant features

You can manage cookie preferences via the cookie banner or your browser settings. See our separate Cookie Policy for details.

7. Data Retention

We keep your personal data only as long as necessary:

  • Transaction records: up to 7 years (for tax and export compliance)
  • Account data: until you request deletion or the account is inactive for 3 years
  • Marketing preferences: until you unsubscribe

8. Your Rights

Depending on your location, you may have the right to:

  • Access, correct, or delete your personal data
  • Object to or restrict processing
  • Withdraw consent (where applicable)
  • Data portability
  • Lodge a complaint with a supervisory authority

To exercise these rights, contact us at info@autobit.co.jp.

For California residents (CCPA): You have the right to request information about the sale or disclosure of your personal information (we do not sell your data) and to opt out of any future sale.

9. Security

We implement industry-standard security measures (SSL encryption, secure payment gateways, access controls) to protect your information. However, no method of transmission over the internet is 100% secure.

10. Third-Party Links

Our Site may contain links to third-party websites (auction houses, payment providers, etc.). We are not responsible for their privacy practices.

11. Children’s Privacy

Our services are not intended for individuals under 18. We do not knowingly collect data from children.

12. Changes to This Policy

We may update this Privacy Policy from time to time. The new version will be posted on this page with an updated “Effective Date.”

13. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact:

Email: info@autobit.co.jp
Address: 1-chōme-5-10-301 Shōjihigashi, Ikuno Ward, Osaka, 544-0003, Japan